Document Review and Approval
This subsection outlines the procedures for reviewing and approving the IT Governance Procedures document. It ensures that the document is accurate, up-to-date, and reflects the organization’s current governance framework. It includes the following elements:
- Document Review Process: Describe the process for reviewing the IT Governance Procedures document, including who is responsible for reviewing and approving the document.
- Document Approval Process: Describe the process for approving the IT Governance Procedures document, including who has the authority to approve the document.
- Document Revision Process: Describe the process for revising the IT Governance Procedures document, including how changes are identified, reviewed, approved, and documented.
It is important to establish a review and approval process for the IT Governance Procedures document to ensure that it accurately reflects the organization’s IT governance framework and is aligned with industry standards and best practices. This process should involve input from relevant stakeholders, including IT staff, business leaders, and subject matter experts. Regular review and revision of the document can help to ensure that it remains relevant and effective in supporting the organization’s IT governance objectives.
Who is responsible for reviewing and approving changes to the IT Governance Procedures document?
Instructions: Identify the individuals or groups responsible for reviewing and approving changes to the IT Governance Procedures document, including any approval processes or criteria that must be met.
Example: The IT Governance Committee is responsible for reviewing and approving changes to the IT Governance Procedures document. Changes must be approved by a majority vote of the committee members.
What is the process for reviewing and approving changes to the IT Governance Procedures document?
Instructions: Describe the process for reviewing and approving changes to the IT Governance Procedures document, including any documentation requirements and timelines.
Example: Proposed changes to the IT Governance Procedures document must be submitted in writing to the IT Governance Committee. The committee reviews proposed changes at its regular meetings and may request additional information or revisions as necessary. Approved changes are documented in meeting minutes and incorporated into the document.
What is the frequency of document review and approval?
Instructions: Specify the frequency of document review and approval, including any triggers for unscheduled reviews or updates.
Example: The IT Governance Procedures document is reviewed annually by the IT Governance Committee. Unscheduled reviews may be triggered by significant changes to the organization’s IT environment or regulatory requirements.
Who has access to the IT Governance Procedures document?
Instructions: Identify the individuals or groups who have access to the IT Governance Procedures document and how access is granted or restricted.
Example: The IT Governance Procedures document is accessible to members of the IT Governance Committee and other designated employees with a need to know. Access is granted through the organization’s document management system and is restricted based on job function.
What is the process for notifying stakeholders of changes to the IT Governance Procedures document?
Instructions: Describe the process for notifying stakeholders of changes to the IT Governance Procedures document, including how changes are communicated and any training requirements.
Example: The IT Governance Committee notifies stakeholders of changes to the IT Governance Procedures document through email updates and/or staff meetings. Training on new or revised procedures may be provided to affected employees to ensure understanding and compliance.
Who is responsible for reviewing and updating this IT Governance Procedures document?
Instructions: Explain who is responsible for reviewing and updating this document, including how often it should be reviewed and who should be involved in the review process.
Examples: The IT governance committee may be responsible for reviewing and updating this document on an annual basis, with input from relevant stakeholders such as the IT department and business units.
How does the organization ensure that all stakeholders are aware of the IT Governance Procedures document and any updates?
Instructions: Describe how the organization ensures that all relevant stakeholders are aware of this document and any updates to it, including how communication is managed and who is responsible for communicating changes.
Examples: The organization may distribute the document to all stakeholders and provide regular updates via email or other communication channels.
What is the process for approving changes to this document?
Instructions: Explain the process for approving changes to this document, including who is responsible for approving changes and how changes are documented and communicated to relevant stakeholders.
Examples: The IT governance committee may be responsible for approving changes to this document, with documentation of the change and communication of any updates to stakeholders.
How does this document relate to other IT governance documents and processes within the organization?
Instructions: Describe how this document relates to other IT governance documents and processes within the organization, including any dependencies or overlap between different documents or processes.
Examples: This document may be part of a broader IT governance framework that includes other policies, procedures, and standards related to IT management and decision-making.
How can this document be accessed and shared within the organization?
Instructions: Explain how this document can be accessed and shared within the organization, including where it is stored and who has access to it.
Examples: The document may be stored on a shared drive or intranet site with access granted to relevant stakeholders such as the IT department and business units.